Ellen Kappel | Editor
Most magazine and article-related correspondence goes through Ellen.
Vicky Cullen | Assistant Editor
Vicky sends out proofs, copyright forms, and offprint order forms.
Johanna Adams | Graphic Designer
Johanna checks graphics for quality, lays out the manuscripts, and produces proofs.
All correspondence to Johanna would go through Ellen Kappel.
Jennifer Ramarui | TOS Executive Director
Jenny submits the grant proposals for special issues on behalf of TOS.
All ideas for special issue topics are first discussed with the Oceanography Editor. Assuming the topic is appropriate for Oceanography, a tentative slot can be reserved (March, June, September, December). Deadlines are listed below. Special issue topics already on the calendar can be found here.
The next step would be for the guest editor(s) to construct a strawman table of contents, including authors, and submit that to the Oceanography Editor for review. The number of articles that can be published in a magazine issue depends on the amount of funding that is available. A general rule of thumb is for an issue to contain 8–10 full-length manuscripts, though actual numbers can vary quite a lot. Guest editors are encouraged to be creative in how the total page count is allocated. There could be longer and shorter articles, one-page "boxes" highlighting a new technology or discovery where a whole article is not warranted, and so forth.
If funding for a special issue is not already secured, the Editor and potential guest editors discuss how to approach the funding issue. There are many different ways that funding can be handled. For most US funding agencies, proposals must be submitted at least six months prior to the time support is required. The Editor requires a strawman table of contents prior to seeking funding. It is likely that the Editor will seek the guest editor(s) help in constructing a compelling proposal.
It is the responsibility of the guest editor(s) to invite authors to submit a manuscript for the special issue and provide directions regarding manuscript length and style. Author guidelines are available. If any authors are not familiar with Oceanography, they can request a hard copy of a back issue from TOS (firstname.lastname@example.org) or they can review the online archive.
Guest editors are responsible for acquiring at least two peer reviews of submitted manuscripts, and following the production schedule as closely as possible. The Editor can provide a standard review form to the guest editors, who are welcome to revise it or develop their own reviewer questions. Deadlines for each step in the manuscript process are provided below for each magazine issue.
Once the guest editor accepts a manuscript, it should be forwarded immediately to the Oceanography Editor for processing and proof production. If the graphics files are large, ftp space will be provided for the authors to upload large graphics files.
|Manuscripts received by guest editor and sent to at least two peer reviewers||August 15||November 15||February 15||May 15|
|Reviews returned to guest editor, authors notified of required edits||October 15||January 15||April 15||July 15|
|Final manuscripts returned to guest editor for approval||November 15||February 15||May 15||August 15|
|Final materials delivered to Oceanography editor||December 1||March 1||June 1||September 1|
|Proofs delivered to authors||December 15||March 15||June 15||September 15|
|Proof corrections to Oceanography editor||January 15||April 15||July 15||October 15|
|Final files delivered to printer||February 1||May 1||August 1||November 1|
|Issues mailed to TOS membership||February 21||May 21||August 21||November 21|